Creating an asset register is as simple as creating a spreadsheet – for those who are not computer literate, all you need is a sheet of lined paper with several ruled columns indicating the date, the name and type of asset with an allocated serial number and any other information you wish to track, such as location or staff member responsible for it for instance.

Each asset needs to be marked or affixed with a suitable asset tag or label.  Asset labels need to be robust and capable of withstanding hard use as well as dealing with environmental factors such as being stored outside where the weather and elements operate.  Typically, they are coated with a very strong and weatherproof adhesive which also makes them remarkably difficult to remove by thieves.  It is not uncommon to find asset labels and tags to be made from sturdy aluminum foil which makes them virtually indestructible and suitable for the most hard-wearing environments.

Arranging for sequential asset numbers to be printed is simple – asset label printers who are experienced in providing these products are very capable of delivering asset tags which can be sequentially numbered and ready for you to allocate as a serial number to individual assets.  More advanced asset labels can carry a barcode which contains much more detailed information than a simple serial number.

Barcode labels can carry a wide range of information including inception and termination dates, maintenance and upgrade information as well as simple identity markers demonstrating ownership.  With a cheap barcode scanner you can also integrate asset tracking directly into your computer based asset register and software packages such as QuickBooks, provide a simple means of integrating your asset tracking with your accounting system.

Asset labels are at the core of protecting your business assets – they provide a visible marker and stamp of your ownership which in itself, acts as a deterrent to thieves or those looking to use your property when they are not authorized to.  They also will simplify your asset tracking and especially when you have equipment being used off-site or by contractors – this is essential if you are to protect your property and engender a sense of responsibility in users.  Asset tracking  is also an essential requirement for your accounting when it comes to being able to demonstrate that the assets you own and are reflected in your balance sheet and accounts, are in fact in your physical possession and do exist.

Talk to your print partner about how asset labels can be put to work for your business – they are simple to source and easy to use and the cost is minimal compared to the value of the assets they track and protect.

Cheap labels now allow you to organize everything from your garage and tool shed, through to your home possessions for security purposes as well as the more traditional uses such as marking school books and sports kit so the kids do not permanently lose stuff when they forget it.

Across the board, every type of label has fallen dramatically in price.

Heavy duty all-weather Nalgene laminated tags now cost as little as their indoor equivalents used to mark items in your kitchen; marking up personal possessions with a permanent adhesive tag is one of the best ways of ensuring you get your possessions returned if they are stolen and this will cost a few dollars at most to do; marking your belongings no matter what or where they are is a mark of your ownership and possession so things do not get permanently mislaid and the only real investment you have to make is a little time to get the job of labeling done; in dollar terms it is a few bucks and no more.

You can find cheap label suppliers across the internet but with low cost you must be careful of the quality you are receiving.  Many low cost labels are produced in the Far East and particularly China, where highly toxic inks and manufacturing processes destroy the environment while the quality of the label material itself may leave a lot to be desired.  This said, there is no shortage of homegrown label producers right here in the US where standards are higher and despite producing cheap products you can easily afford, buying US labels keeps US jobs right here at home.

Typical waterproof labels will be able to resist the effects of water for several days, weeks or indeed permanently depending on the adhesive used and how well it has been applied.  In fact, most waterproof labels will be able to withstand the impact of water long after the ink has faded on the label so in practice it becomes a moot issue.

If you are looking for waterproof labels to mark the kids sports kit then a standard label is going to be able to do the job, but it is probably better if you use a heat activated iron-on label or even better for extra durability, a sew on label which will be unaffected by water.

The ink used to mark the label will be the next consideration and indeed, it is likely that the water or weather is going to affect the ink on the label far sooner than they will affect the adhesive or fixing material.  Most ink used is water soluble, in fact if you are looking to ensure minimal impact upon the environment, a water soluble ink will be recommended due to the toxicity of traditional durable inks and their manufacturing process.

There are two main methods for water and weatherproofing a label – the use of special microfiber material which traps the water -soluble ink applied and the use of a laminate coating to protect the label image after it has been applied.  Microfiber printing material acts in a similar fashion to your cotton shirt when you spill orange juice on it – the fibers trap the juice and it is difficult to remove without a thorough clean.  The ink is trapped by the microfiber and this retains the image applied despite the presence of water, however over time the image will fade and deteriorate so this method is not recommended for heavy exposure.

Laminating the image after it has been applied provides all round protection both for the ink and the material making up the tag; a coating such as Nalgene will ensure that the label is preserved for as long as is necessary and how heavy the application will determine whether the tag becomes weatherproof as opposed to simply waterproof.